Garden State Sheep Breeders

2015 Vendor Information

NOTE:  Only 2 10x20 Inside Spots As of June 4
Please Call or eMail Eunice to Verify Availability Before Sending a Payment.

  1. Booth sizes and prices (circle one if sending by mail - see PayPal instructions below):
      By August 1, 2015: After August 1, 2015:
    Inside booth 10 x 10
    $ 100
    Inside booth 10 x 20
    $ 150
    Inside booth 10 x 30

    NOTE: Maximum vendor space is 10 x 30 so we can  provide Festival Attendees with a wide variety of vendors.
    Vendors wishing to display large animals (alpaca, llama, yak, etc. - not sheep as they are shown in the Breed Display)  as part of their exhibit may have an unpaid 10x10 space for the animals if the vendor provides health papers and a pen with water and bedding. Vendors wishing to include a large animal display please request animal space on your application (you will be located in Barn 3).

    Outside booth 10 x 10
    $ 50
    $ 75
    Outside booth 10 x 20
    $ 65
    $ 85

    Details below. Other questions? Contact Eunice (908-730-7189). You will be notified via email of payment received within a week of receipt. If you don't receive a confirmation within 2 weeks of sending payment (PayPal or via mail), please contact Eunice.

  2. We will have limited indoor spaces this year so first come first serve. If you are a returning vendor, please indicate if you would like same space as last year on application below. Make checks payable to Garden State Sheep Breeders and send with application to:

    Eunice Bench
    105 Lilac Dr.
    Annandale, NJ 08801

  3. Vendor Information
    	Name: _________________________________________________
    	Address: ______________________________________________
    	Phone: ________________________________________________
    	Email: ________________________________________________
        Website url: __________________________________________ 
    	Type of Craft or Merchandise: _________________________
       Please indicate location preference:   
            same as last year (returning vendors) ________________
            other, please specify: _______________________________
       10x10 pen space for large animals requested (circle):  YES    NO
     Overnight dry camping is available for $25/weekend. Please provide arrival AND departure date.
        Arrival date: ______________        Departure date: ________________
        Total enclosed:  ____________________

  4. OR use PayPal. Select Booth Size from drop down list below and then click "Add to Cart" button. PayPal fee has been added to the base booth price. In the Notes section (once on the PayPal site) please provide description of products and any other info you'd like us to know. To add camping Click "Continue Shopping" on the PayPal site, then enter "Arrival & Departure Dates" in second box below, Click "Add to Cart" below the dates entered and complete checkout on the PayPal secure site.
    Size and Location:
    Arrival and Departure Dates
      Click here to view cart on PayPal site.

Please note that fees are non-refundable.

Vending Details

Set-up and Break-down: Vendors can begin setting up their spaces at 11:00 am on Friday, and all vendors must be set up by no later than 9:00 am on Saturday. Vendors may temporarily park in the loading zone to unload merchandise, but we ask that you move your vehicle as soon as possible. Vendors may not break down their spaces before the end of the event. Please do not setup your booth until you are sure you are in the correct location.  If you have any question where to setup please see one of the Festival Committee members (several of us are available to answer questions during the posted setup times).  If you setup in the wrong location you will have to move and may also impact other vendors who have setup around you.  Setup in advance of the Festival can't be allowed unless special arrangements are made for a Festival Committee member to meet with you to ensure you are setting up in the correct location.  There are fire lanes that have to be observed and electrical cables run in certain locations so stakes can not be used there.  

Event Hours: The Festival is open to the public from 9-5 on Saturday and 9-4 on Sunday. Vendors should plan to remain for the entire event.

Vendor spaces: Vendor spaces are 10 foot by 10 foot. The flooring is stone dust/ gravel.  Inside booths are inside pole barns which are covered but have open sides.  Outside booths are in the open on grass and you will likely want to bring your own tent.  You will also need to bring your own tables/ chairs for your booth.  Electricity is available to inside booths - electric sockets are on hanging boxes every 12 or so feet throughout the barns.  Winds can be high at the Fairgrounds, so be prepared.  Over night you may want to throw a light blanket or tarp over your goods.
Participation: The GSSB  reserves the right to order the removal of any vendor, and their merchandise, who violates the contract or whose merchandise for sale is not that which was represented by this application, with no refund to vendor. The GSSB will not be liable for any monies or damages incurred by exercising this right.

Cancellations: Fees are non-refundable due to the large number of vendor's being coordinated and small number of volunteers handling all aspects of the Festival.   Sorry!

Security: Vendors are responsible for securing their own property during set-up and break-down. Neither the GSSB,  the Hunterdon County Fairgrounds, nor any officer, employee, agent, or volunteer thereof will be responsible for the safety of the property or the vendor from any cause.  Vendor should obtain, at their own expense, appropriate insurance to cover against said losses.  Several GSSB members and vendors camp overnight Friday and Saturday, and to our knowledge no vendor has ever experienced losses due to theft.

Insurance Coverage and Liability: Neither the GSSB,  the Hunterdon County Fairgrounds, nor any officer, employee, agent, or volunteer thereof will be responsible or liable for accidents to any vendor while on the premises or in case of fire, theft, or damage to any vendor’s equipment on the premises. Vendors must provide their own insurance coverage to protect themselves, their equipment, and to cover damages that may be inflicted to the building and/or property of the Hunterdon County Fairgrounds.

Indemnification: The Vendor agrees to indemnify, defend, and hold harmless the GSSB,  the Hunterdon County Fairgrounds, and their officers, employees, agents and volunteers, from and against any and all damages to property or injuries to or death of any person or persons, including attorneys’ fees; and shall defend, indemnify, save and hold harmless the GSSB, its officers, employees, agents and volunteers, from any and all claims, demands, suits, actions or proceedings of any kind or nature including but not by way of limitation, all civil claims, workers’ compensation claims, and all other claims resulting from or arising out of the intentional or negligent acts, errors or omissions of the Vendor, its officers, employees, agents, in any way related to Vendors duties and obligations under this Agreement and/or its use of a booth at the GSSB Sheep and Fiber Festival. All points not covered herein are subject to the decision of the GSSB Festival Committee.

Taxes: Please consult the NJ Dept. of Tresaury for information on Sales & Use Taxes if you are from out of state or not yet familiar with the requirements of NJ for collecting and reporting sales taxes.  Sales tax is 7% and does not apply to all types of goods, but sales amounts must be reported even if no sales taxes are due.

Internet Access:  There is no wifi at the Fairgrounds so you need to generate your own hotspot to process credit card payments or access the internet.

Page Last Updated:  4-June-2015